Features

• Employee Directory is accessible by Administrator, HR Managers & Authorized User only.
• Import bulk employees from excel sheet to add Basic Details, Personal Details, or any other details of employees.
• Export all details of employee or any Specific details for all/individual employee.
• Flexible search panel to track employee quickly within employee database, Filter past & current employees easily.
• Send login details to all employees just in one click, option to deactivate ESS access anytime.
• Customized & auto-generated employee codes, option to create manual employee code as well.

• Employee basic details i.e. Department, Designation, and Category etc.
• Personal Details i.e. Father's Name, Date Of Birth, Date Of Marriage, Languages known etc.
• Current & Permanent Details Of employees.
• Multiple contact numbers i.e. Home, Work, Emergency.
• Employee skill & qualification details.
• Maintain Previous Employers History.
• Family & Nominee Details.
• Statutory Information i.e. PF, ESI account number, PAN number etc.
• Documents storage for employees.
• Manage Assets given to employees.
• Immigration details of employee.
• Overview of employee Attendance, Leaves, Payroll & Income Tax.

• Manage assets given to all employees.
• Track list of assets assigned to each employees.
• Auto populates all the existing assets available to employee at the of Full & Final Settlement.

• Store all documents of employee at one place & download it at anytime.
• Upload employee passport size photos, can be used for their profile & download it anytime for other organization uses.

• Assign reporting managers department wise in bulk.
• In case of left employees, system auto-assigns reporting manager to the next level & notifies HR to make any modification if required.

• Create unlimited Categories, Departments, Designations, Grades as per your organization Structure.
• Manage Permanent & Probationary Category & system will follow the respective category rule.
• Any modification made, will be auto update everywhere data related to it.

• As per the rules defined in system, employees probation is done automatically, Employee & HR both gets notification. HR has right to extend probation period any time.

TekHRM allows to manage attendance rules & policies as per your norms, process your attendance in advance in order to disburse salary on 1st of the month. Setup different attendance policies for different department or different category. Flexible to manage weekly offs for group of employees or individual employee with any combinations. Define your own over time policies, late comings/early leavings.

• Attendance can be marked via employee portal, system allows employee to log their attendance as per shift schedule assigned to them. As soon attendance is logged it gets updated in current day sheet which can be monitored to track who is in, whenever employee goes on break it is logged & total breaks can be counted taken in a day to find actual working hours in day. It follows attendance rules strongly & retrieves late comings, early leavings, over time of employee on daily/monthly basis. At the month end HR managers only need to verify & process attendance spending only few minutes.

TekHRM attendance system is feasible to integrate with your biometric/punch machine. If you already have your device, it can be integrated to TekHRM to fetch attendance entries on daily basis.

TekHRM has very strong & user friendly shift scheduler which manages shifts for group of employees or individual employee. It handles fixed as well as rotational schedule. Shifts can be assigned for different rotations i.e. weekly, bi-weekly, and monthly or any combination of days. Managers can manage roasters of their team & published, it is made available to employee's ESS panel & they are notified on email.

Based on the rules enabled, system processes late comings & early leavings of employees on monthly basis with respect to their In & Out time of shifts assigned, it enables employee to take prior or post approval from their manager's or from HR Department in order to avoid Late/Early counting. In this way HR department gets refined attendance data to process it. All approvals by managers can be viewed by HR & disapproved requests are considered as policy violation & treated according to policy defined i.e. leave deduction, salary deduction etc.

Allow your employee to work from home & let your employee to log their attendance from TekHRM ESS portal, history of all work from home & their working hours is being stored & can be retrieved at the month end. Also award your employees by comp offs if working on their off days. If you have enabled Compensatory Off policy, TekHRM counts employees off days working & these comp off leaves are auto credited to employee leave balance account, now employee can their total no of comp off working & they can avail these offs anytime (within the time period defined in policy) with respect to comp off balance available. Employee can get online approval from their managers/HR for comp off working & work from home.

Start up organizations or where no biometric machine is being installed, TekHRM facilitates HR team to mark attendance system manually, it has an automated attendance sheet where all employees are shown present by default, you can mark absent on particular days when employee was absent, absent can be marked with paid or unpaid leave. For the organizations where employees are not very internet savvy & cannot apply leaves from web for those leaves can be marked manually by HR in TekHRM attendance register for any particular month.

Create leave policies & make it effective department wise or category wise. Setup your leave processing year whether Financial Year or Calendar Year accordingly system will perform leave settlement at year end. Option to manage leaves policies for probationary & permanent employee in your own way. Setup leave encashment, lapse, carry forward policy (with respect to each leave).

Create as many leaves depending upon your organizational structure, you have flexibility to customize leave rules as per your requirement & add as many leaves. Each leave will work as per the rules defined. Option to setup leaves on prorate basis for the new employees (mid month joining). Categorize your leave i.e. Paid, Unpaid, Casual Leave, Sick Leave, Marriage Leaves & many more.

Employee can apply online for a leaves from their panel & their request will run as per the leave approval flow setup defined. Everyone in leave flow is intimated whenever any leave is applied. Once approved it will be marked to that particular month's attendance register. Applied leaves can be Cancelled/Rejected any time by employee or any approver flow. Before approving or rejecting any leave approver can communicate with another approver or to employee for any kind of information required & their all conversation is available along with leave request to track out anytime by Employee, Approvers, HR or administrator.

To handle leave request, it is required to have leave approval flow, TekHRM makes available functionality to setup approval flow as per your prerequisite. Approval flow can be sequential or parallel. Chose approval flow which suits you the best, If it is sequential you can assign level of hierarchy to process any leave application.

Based on leave policies defined & assigned to employees, leave balance of employees automatically update every month after considering leave transactions. Monthly Opening & Closing balance of all employees is managed. System automatically calculates all monthly transactions & next month as per the rules effective leaves counts are credited to employee account automatically & their new balance is created. No manual credits & calculation requires to manage employee leaves.

Option to delegate leave approval process, if any of employee who is not available, on leaves or out for work can delegate their responsibility to someone else in order to execute leave requests. Only HR has authority to create delegation on behalf of another employee while employee is restricted to delegate responsibility for them on own.

Create multiple salary templates for different salary ranges & setup formula as per your organization policy. TekHRM is very comprehensible & can create user defined rules. It has given some defaults salary components to create any salary templates however it is completely customizable as per the necessity. Different types of Salary Templates i.e. CTC based/Grossed Based, Yearly/Monthly/Hourly can be created & assigned to employees. Flexible to setup Variable Components which are payable on different intervals i.e. monthly/quarterly/six monthly/yearly.

Option to define components payable with salary or without salary, if salary component which is not payable with salary would be processed individually & disbursed to employee without showing in salary slips, however it will be the part of Income Tax as per the laws.

To process employee payroll is just task of 4 clicks. Verify Payable Days accordingly payroll will be calculated. After verifying payable days payroll is processed & net salary is tracked out Before finalizing the payroll system prompts alerts if there is any variable payments in that particular month. Update processed salary & Finalize Payroll. As soon Payroll is Finalized it can be disbursed to employee, Salary will be on hold if not disbursed & as soon it is disbursed employee will be notified to download their pay slips from ESS Panel.

Employee can review their profile, upload documents required by HR department, can fill their family & nominee details, and update skills & qualifications.

Shifts assigned & published can be viewed by employee, whenever any new shift is assigned employee is being informed on email & option to view all shifts assigned to them. They can request to change shifts if required.

Employee can directly mark their attendance from ESS panel as per the shift schedule assigned to them, can work more than one shift if assigned multiple shifts in a day. History of all marked attendance can be retrieved for any particular month.

If employee forgot to mark attendance or could not log on to their panel for some reason, then they have option to send request to HR for updating their attendance, option to apply for late coming/early leaving approval, apply for off day working to avail comp offs.

Option to apply leaves online & track its status, attach supportive documents if required while applying leave.

Monthly leave transactions can be downloaded by employee. Leaves credited, leaves availed, and leaves adjusted for any particular month is shown in monthly lave balance sheet.

Employee can fill investment declaration form online & attach supportive documents online. Option to provide previous employer tax details if employee is joining in between financial year.

Reporting managers can find out list of their team members with brief description. Summary of leaves availed by their team members is available to review, verify leave history while approving any leave (for team member).

• Role Based Privileges
• Access Control For Security

• Excel Import Of Bulk Data For All Modules
• Excel & PDF Export of All Reports

• Track employee attendance in real time.
• Get auto-genrated Statistics.